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COVID-19: How to Fight Against Cybercrime in the Home Office Environment

COVID-19 cyberthreats

 

Covid-19 pandemic has forced many employees to work from home. Organization must not only stay productive but also safe. The Covid-19 outbreak has officially been categorised by the World Health Organization (WHO) as a pandemic, meaning in the current situation, many companies are not only faced with the challenge of enabling their employees to work in the home office, but also to protect them and all systems against the increasing cybercrime.

 

As organizations are shifting more and more of their business online, a wide variety of cyberattacks have been recorded since the pandemic began – from attacks on the World Health Organization (WHO) to steal information to mass phishing emails and spam campaigns targeting home office workers. It doesn’t only stop there; cyber criminals have even created websites with domain names related to Covid-19 to take advantage of user fears and concerns and launch ransomware attacks. Therefore, prevention is always better then repairing damages afterword.

 

Here below are few tips that companies should and must take into account in every home office environment in order to protect fromcyberattacks.

 

Cybersecurity training for employees

Mostly neglected in many companies, employees training on cybercrime related topic is highly recommended. Once your employees are well informed about cybersecurity and home office, they are able to detect any risk that can endanger the security of the company  and  reduce the risk of opening the door to criminals.

 

Install and setup Access controls

No matter whether you are running a small, medium or large business, Access control really is ideal for almost any business scenario to prevent data leaks or unlawful data access. With access control, you can easily keep track of all statistics related to who access your company’s data. A good setup of access control combines authentication and authorization.

This setup determines whether a user should be allowed to access the data or make the transaction they’re attempting. A user with a certain role will only be able to see files that are necessary in order to complete his tasks via data access control. In other terms, a user with restricted data access will not be able to see or shear any other corporate data.

 
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Reinforce security settings for emails

Ensure your email security settings by putting strong passwords and secure login. Implement scanners or other tools to filter spams along with email encryption tools. Mostly, engage all employees to take part in education around email security and how not to fall in trap of phishing attacks. This way, employees can take measures to guarantee the security of their email accounts against known attacks and avoid being a victim.

 

Access to company networks only via VPN

Make sure that all of your employees who access your corporate network use VPNs. Without VPN access, no employee should be able to view company data, because with a VPN, corporate data is virtually impossible to be view by outside forces, keeping the private information — private.

 

Allow access to SaaS applications only through the corporate network

Ensure that SaaS applications are only accessible to remote users via the company network and that they cannot access the applications directly from there home or any other public Internet. With your security solutions, you gain insight into all data traffic that accesses your services in the cloud. Most SaaS providers provide such access to their services; however, you may need to enable some settings for this to work properly.

 

Keep your software updated

Make sure to update your software on your device when prompted. Cybercriminals frequently use known exploits, or flaws, in your software to gain access to your system. As these updates often include fixes to security vulnerabilities, a regular check on them is highly recommended in order to avoid becoming a cybercrime target.

 

Keep your device safe

It may sound very basic but it’s very important to keep an eye on your device along your surroundings! Lock your device when you step away from it. And never leave sensitive or confidential information at your desk, like post-it notes with your password written on them or USB drives. Don’t give anyone remote access to your device if you feel unsure.

5 Tips for Effective Remote Work

 

Remote work attracts many employees as it offers undeniable advantages. Not only it allows you to have more time for yourself, you can get up later and finish earlier, without worrying about uniforms, you can work in your pajamas or sweats, but also to concentrate well as you organise your work and time yourself, and, above all, save time and money in terms of work-to-home commutes.

 

Remote working isn’t in hype because of the outbreak of Covid-19, it represents many benefits for business as companies that allow remote work have 25% lower employee turnover and employees who work remotely are more likely to be happy and productive.

Along with its benefits, it also contains a series of traps. Without a well-defined framework, it is indeed easy to let oneself be distracted with domestic duties.

In addition, we run the risk of becoming an outsider from the box. Here are 5 tips for effective teleworking.

 

  1. Focus on your to-do list

When you’re in the office, you’re used to a certain pace of sociability: between meetings, coffee breaks, hallway discussions and lunch breaks, it can be difficult to really focus on a task without being distributed by someone. Do not take the same reflexes when you work from home: do not check your emails/social medias every 5 minutes. On the contrary, take advantage of it to accomplish the tasks that require more concentration and set yourself specific times to answer your emails. You can check them once an hour. If the request is urgent, your team members will call you.

 

  1. Focus on a few essential tasks

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Don’t overestimate the number of tasks you can accomplish in a day. Forget the overflowing to-do list along with the feeling of unfinished business that accompanies it, and prefer a 1-3-5 to-do list: schedule an important task, three medium-sized tasks and five small tasks each day.

 

  1. Take breaks

Telework can also be a trap at your expense if you skip your well deserved breaks. Because at the office, breaks are imposed on you when you are interrupted by your colleagues or when you go out to eat lunch. On the other hand, at home, you may be tempted to skip the healthy midday break by quickly eating a snack in front of your screen. However working for long stretches without breaks leads to stress and exhaustion. Therefore, breaks are crucial for productivity and creativity. They allow you to recharge the batteries, refresh your mind, replenish your mental health and boost your concentration. Go for a walk. Cook yourself a small dish. Call a friend. Don’t forge to take some time for yourself !

 

  1. Keep your colleagues and supervisor up to date

Inform your colleagues of the advancement of project / tasks you’ve accomplished during your day. Write it down in the common calendar if necessary. Clearly leave the contact details to which you can be reached. Make videos for in-depth details or communications because study shows that people spend 5 times longer looking at video content compared to static content when they’re scrolling through their screens. You can also make live video calls to communicate with your team or company while boosting visibility. It similar of being together without the logistical, cost or health implications of a large in-person gathering in cast of Covid-19.Avoid relying on email or an intranet as it can be difficult to tell if anyone is actually paying attention.

 

  1. Stay in touch with your colleagues

Be careful not to isolate yourself from your colleagues. It is important to come forward and stay present and active in the life of the company. If you have an internal chat system, use it. Otherwise install Skype, Viber or WhatsApp, or exchange emails. Keep up with the latest updates, especially in a fast-moving situation like Covid-19.

Corona & Home Office: Best Must-Have Team Collaboration Tools for Successful Teleworking

 

Worldwide companies, no matter their size, are obliged to adapt work from home policies due to COVID19.  Thousands of millions of Belgians are now working from their homes. Not only they have to adapt a clear remote communication with their colleagues/boss, but also exchange sensitive information, shear corporate documents, collaborate in real-time and in some cases, also manage a project from distance. Remote work, telecommuting or having a distributed workforce, collaboration tools for remote teams are the must have. These advanced cloud technologies and screen-shearing applications make it easier to interact with virtual teams and get the same benefits as If they are working from offices.

 

Some of the more popular tools for remote teams are outlined below.

 

JIRA:

Jira is a project management tool for software development that helps all types of teams manage their work. It comes in several versions depending on the nature of the project such as, among others, Jira Software, the initial software, Jira Core, the variant intended for business teams, Jira Service Desk, the variant for IT services, etc.

With the help of several products and deployment options, that Jira offers, teams can plan, assign, track, report and manage work. The Jira platform brings teams together for everything from agile software development and customer support to managing shopping lists and family chores.

 

Confluence:

Confluence is a very comprehensive, collaborative tool that allows you to create files, shear it with your team and organize all of your work within a single platform. This tool enables, team members who has access, to the files an equal opportunity to see meeting notes, product sheets, marketing campaign, HR policies, etc.

This tool also allows you to create pages of your own creation or using a customizable template among the different templates that are offered. These pages can be commented, enriched with images, videos, and linked in a dedicated space, accessible by one or more people.

 

Google Sheets:

Who doesn’t know/use Google Sheets? It’s a well known, easy and more of a traditional tool. It’s completely free and available 24/7 in the cloud on your computer. With Google sheets you can do more together! You can create a new table in which each of the collaborators can work together in the same spreadsheet at the same time. For i.e. by iindicating their name in one column, and the tasks carried out, in another. Ideal for organizing remotely and managing a team.

 

Slack:

Slack is a popular collaborative tool “where the right people and the right information come together, helping everyone get work done”. It’s an instant messaging platform that offers a wide variety of actions. You can do just about everything in one application. You can organize your work in the form of channels, private or public, around dedicated hashtags, on computer or smartphone. This tool also allows you to share files, organize meetings in audio or video.

 

WeTransfer, DropBox, OneDrive to share and store files: 

These tools will allow you to shear/send large files around the globe. According to the supplier, mail servers don’t accept files beyond 20 or even 25 MB. But WeTransfer allows you to send documents, images or videos up to 2GB. Please note that documents are available until a deadline.

With DropBox you can store and share files via the cloud. The storage space depends on the version chosen 5gb for free version and sky is the limit for paid one.

OneDrive is a tool integrated into Windows 10, which allows you, not only to store and share documents in a personalized and secure space, but it also enables to do the back up and recover files from accidental deletes or malicious attacks.

 

Microsoft Teams, Skype and Zoom to communicate instantly: 

These tools will allow you to keep in touch with your colleagues and collaborators and to exchange, whether for a professional reason or just to take a break. Microsoft’s service includes Microsoft Teams, the social network for the Office 365 suite and Skype, the paid messaging and calling app. These two tools are very accessible and offer clear and structured communication.

Zoom is a communication platform, often used by professionals and companies. Among other things, it allows you to create virtual meetings, offer online technical assistance, organize webinars, chat via instant messaging, etc. This collaborative tool offers a free version limited to 100 participants and 40 minutes per conference.

Messenger, WhatsApp, Hangouts are also communication tools that allow you to centralize a conversation and chat with others, by written or video means.

 

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ERP System: Key Features for a Successful Integration

ERP System Key Features for a Successful Integration

An ERP system is a vast information system that manages information about a company’s products, production facilities, materials management and accounting, customers, suppliers and employees’s data sales and marketing, financial balances, etc. It is used by every department in an organization and many individual processes in companies are closely interwoven with the core of the business model and are therefore critical to the success of the market presence. An ERP or enterprise system is designed to standardize, streamline, support and integrate organizational processes across functional boundaries.

It wouldn’t be wrong to think of an ERP as the brain of company’s technology system, as ERP provides a fully integrated, intuitive platform through which you can analyze, monitor and conduct the majority of data-driven tasks. Here below is a list of few key features which are decisive for the digitization success of a growth-oriented company.

 

  • Integration

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Integration of ERP system is a major part for its success. The study behind integration of ERP system, to make sure that the company will benefit from all of its functionalities and endless capabilities to work harmoniously, makes all difference from other types of software’s. Implementing a new ERP system that digitally maps the central operational functions is often considered a risk by many decision-makers. As it integrates all facets of a business, by synchronizing all core areas, businesses are able to gain real time visibility across your entire business with 24/7 access, increase productivity together with operational efficiency, reduce costs and enhance competitiveness. A well-integrated ERP allows employees to work from a single source of information reduces the discrepancies between your teams along with the associated errors anIntegration also allows your business to work with multiple components at once.

 

  • Automation

Automating company processes completely or at least partially is important for companies that want to pursue dynamic growth and act in more efficient and sustainable way.

Firstly, the advantages of digitally available data can be optimally used by automated processes, for example for taking orders in the online shop, because if the company is dealing with a large volume of inventory orders, sales, customer interactions, etc. it’s necessary that you can see and respond to data in real-time. In many cases, in absence of ERP system or with a legacy ERP system don’t update automatically and prevent or delay you from taking immediate action.

Secondly, with the help of appropriate cross-functional processes, companies can act faster and more reliably on the market, for example they are able to run certain processes such as a web shop outside of business hours. An advanced ERP system is able to make decision such as delivery capability can be guaranteed with the existing stock within the regular delivery time etc.

 

  • User orientation and availability

The main point of an agile ERP software solution is to be available wherever the user needs the system – in the home office, in the field, in mobile storage or in a meeting. When deciding on an ERP, it’s important to consider whether employees will be given access to the system via an app on mobile devices. In addition to that, a good ERP system will allow you to integrate external sources and build out a single source of truth for your data. This enables fast, error-free, digital information exchange and saves time and money and reduces the risk of critical complaints along the entire supply chain.

Those who ensure a properly operating ERP systems and an unified digital process chain

enable enterprises to reduce the time required to complete virtually every business process by delivering efficient and fast processes.

 

  • Customization

It’s proven that the business landscape changes too rapidly to use historic information to forecast the future. In addition to that the current pace of technological development is having profound changes on the way companies’ work. As the ERP system forms the digital backbone of a company and is usually purchased for a useful life of ten to 15 years. Company’s leaders must keep in mind that no matter how good their ERP system is, it cannot address 100% of their organization’s needs. Therefore, in view of the expected changes in the market and in technological development, we must ensure that the software can always be adapted to new requirements. Because once your organization’s areas of competitive advantages to the existing features of ERP, your ERP is best customized for all your company’s needs.

 

  • ERP Flexibility

Organizations that integrate an ERP system in their process gets the real-time visibility into data they need to make decisions quickly. Ambitious companies that are entering the ERP world can meet their needs for a standardized solution that maps the central processes within the framework of high-quality and user-friendly workflows. Because companies have data on hand, they can change and shift based on operational and market demands and as soon as they gain momentum and individual adjustments are required, the system must be able to upgraded to the full version. Furthermore, a flexible ERP enabled by Cloud technology is able to save you time and money.

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