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Corona & Home Office: Best Must-Have Team Collaboration Tools for Successful Teleworking
Worldwide companies, no matter their size, are obliged to adapt work from home policies due to COVID19. Thousands of millions of Belgians are now working from their homes. Not only they have to adapt a clear remote communication with their colleagues/boss, but also exchange sensitive information, shear corporate documents, collaborate in real-time and in some cases, also manage a project from distance. Remote work, telecommuting or having a distributed workforce, collaboration tools for remote teams are the must have. These advanced cloud technologies and screen-shearing applications make it easier to interact with virtual teams and get the same benefits as If they are working from offices.
Some of the more popular tools for remote teams are outlined below.
JIRA:
Jira is a project management tool for software development that helps all types of teams manage their work. It comes in several versions depending on the nature of the project such as, among others, Jira Software, the initial software, Jira Core, the variant intended for business teams, Jira Service Desk, the variant for IT services, etc.
With the help of several products and deployment options, that Jira offers, teams can plan, assign, track, report and manage work. The Jira platform brings teams together for everything from agile software development and customer support to managing shopping lists and family chores.
Confluence:
Confluence is a very comprehensive, collaborative tool that allows you to create files, shear it with your team and organize all of your work within a single platform. This tool enables, team members who has access, to the files an equal opportunity to see meeting notes, product sheets, marketing campaign, HR policies, etc.
This tool also allows you to create pages of your own creation or using a customizable template among the different templates that are offered. These pages can be commented, enriched with images, videos, and linked in a dedicated space, accessible by one or more people.
Google Sheets:
Who doesn’t know/use Google Sheets? It’s a well known, easy and more of a traditional tool. It’s completely free and available 24/7 in the cloud on your computer. With Google sheets you can do more together! You can create a new table in which each of the collaborators can work together in the same spreadsheet at the same time. For i.e. by iindicating their name in one column, and the tasks carried out, in another. Ideal for organizing remotely and managing a team.
Slack:
Slack is a popular collaborative tool “where the right people and the right information come together, helping everyone get work done”. It’s an instant messaging platform that offers a wide variety of actions. You can do just about everything in one application. You can organize your work in the form of channels, private or public, around dedicated hashtags, on computer or smartphone. This tool also allows you to share files, organize meetings in audio or video.
WeTransfer, DropBox, OneDrive to share and store files:
These tools will allow you to shear/send large files around the globe. According to the supplier, mail servers don’t accept files beyond 20 or even 25 MB. But WeTransfer allows you to send documents, images or videos up to 2GB. Please note that documents are available until a deadline.
With DropBox you can store and share files via the cloud. The storage space depends on the version chosen 5gb for free version and sky is the limit for paid one.
OneDrive is a tool integrated into Windows 10, which allows you, not only to store and share documents in a personalized and secure space, but it also enables to do the back up and recover files from accidental deletes or malicious attacks.
Microsoft Teams, Skype and Zoom to communicate instantly:
These tools will allow you to keep in touch with your colleagues and collaborators and to exchange, whether for a professional reason or just to take a break. Microsoft’s service includes Microsoft Teams, the social network for the Office 365 suite and Skype, the paid messaging and calling app. These two tools are very accessible and offer clear and structured communication.
Zoom is a communication platform, often used by professionals and companies. Among other things, it allows you to create virtual meetings, offer online technical assistance, organize webinars, chat via instant messaging, etc. This collaborative tool offers a free version limited to 100 participants and 40 minutes per conference.
Messenger, WhatsApp, Hangouts are also communication tools that allow you to centralize a conversation and chat with others, by written or video means.
Sources:
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